Digitising the Stannington Sanatorium patient files

As the Stannington Sanatorium Digitisation Assistant I am responsible for digitising over 4,000 patient case files and their contents, redacting personal identifiable information from these and uploading digital copies of the core documents to our publicly accessible, searchable, online catalogue. Before I can do this, my colleague, the Project Assistant has already sorted the forms, charts and various other items contained in each file into core and non-core documents and repackaged them in acid free folders for long term preservation. You can read more about this here.

A file ready to be digitised
The documents of patient file HOSP-STAN 07/01/01/2261 prior to digitisation

Before being digitised the pages in each file are checked to make sure they are in the correct order and any dog eared corners or folds are straightened out. The pages in the folder are then photographed on both the front and reverse sides to make sure that all the information in each folder is captured. The number of images captured varies from file to file and can be from just a few up to around fifty. Most files have around 10 to 15 pages, but the largest digitised to date contains over 140 pages!

We digitise the files using a high specification digital SLR camera connected to a computer. This allows us to take high resolution photographs of each page and is much quicker than digitising each page separately on a flatbed scanner. Using a flatbed would be the normal approach however the time constraints on the project mean we are digitising over 1,500 pages every week so this approach isn’t feasible.

Camera stand and laptop
The camera stand and laptop used to digitise each file.

The images are then processed and saved to nationally recognised standards set by The National Archives. Each file is saved in Tiff and Jpeg formats. The Tiff format creates files of a large size, but ensures that all the original information from the photograph is retained. Because of this and the sensitive nature of information in the un-redacted files they are stored on DVD in the Northumberland Archives strong rooms for security and long term preservation. The smaller Jpeg format allows us to keep these digital files on our own servers and readily accessible to staff and researchers if required.
The core documents from each folder (cover, case notes, x-ray card and discharge report) then have any information which could identify patients or is considered sensitive removed. This process involves using photo editing software on a computer, and reading each page to check for information such as names, addresses and dates of birth, and redacting it. This is a time consuming process not made easier by having to read a lot of hand written doctors’ notes!

Core documents being redacted in Adobe Photoshop
Adobe Photoshop is used to redact sensitive information from the core documents.

The final stage of the process is to upload the images to the relevant records on our online catalogue. Once this has been done a selection of pages from each file are publicly viewable along with each file’s catalogue entry and the digitisation process is complete. Currently over 18,000 pages have been digitised from over 1,400 patient files. Over 6,000 core documents are already viewable online via our catalogue in addition to a large number of radiographs and early patient files which were digitised during the first phase of the project.
A typical set of core documents from the file of a patient suffering from tuberculosis admitted to Stannington Sanatorium in the early 1950s can be seen below.

The front cover of a file
HOSP-STAN 07/01/01/2261/01
Inside the cover of a patient file
HOSP-STAN 07/01/01/2261/02
HOSP-STAN 07/01/01/2261/07 -
HOSP-STAN 07/01/01/2261/03
HOSP-STAN 07/01/01/2261/04
HOSP-STAN 07/01/01/2261/04
HOSP-STAN 07/01/01/2261/05
HOSP-STAN 07/01/01/2261/05
HOSP-STAN 07/01/01/2261/06
HOSP-STAN 07/01/01/2261/06
Pages from a patient file incuding discharge report
HOSP-STAN 07/01/01/2261/07

This Week in World War One, 3 March 1916

Berwick Advertiser title 1915

 

BERWICK ADVERTISER, 3 MARCH 1916

 

LIFEBOAT RESCUE AT BERWICK

Swedish Schooner Wrecked on Spittal Point

 

The boom of the Berwick Coastguard mortar on Sunday afternoon announced that some vessel was in distress on the coast, and that the services of the lifeboat were in requisition. The boom came as a surprise to most of people, the weather being decidedly calm, though there was a somewhat heavy ground swell running at the river’s trast to the preceding one when a strong easterly gale prevailed. The danger signal was the sequel to the ugly weather which had prevailed in the earlier part of the week. There was naturally a big rush of the inhabitants to the ramparts and the pier. Very soon these points of vantage, as well as Spittal sands, were thickly dotted by many hundreds of spectators. They were privileged to witness a very smart performance of an extemporised lifeboat crew which accomplished the rescue of five hands from a Swedish schooner, which had stranded on the seaward side of Spittal Point. The task of removing the men from the vessel was completed in half an hour, itself indicative of the care with which the Berwick lifeboat was handled in somewhat difficult and broken water, though the absence of any wind was a factor which considerably helped the completion of the mission of merey. A gratifying feature was that for the first time in its history the lifeboat brew was composed of a joint crew from Berwick and Spittal. Many of the regular crew are presently away on military and naval service, and the local Lifeboat Committee are particularly pleased at the able assistance rendered by the Spittal men, no less than eight of these forming part of the crew, the others coming from the Greenses. The coxswain was Mr James Jameison, who rendered many acts of conspicuous service.

Image 8 - Lifeboat - RNLB Matthew Simpson - Left to Right - Not known, Not known, Not known, John Wood, Knot known, Jack Lough, George Lough, Bartholomew Lough, Thomas Martin (possible), Not known, Not Known, Alex Patterson Lough.
The crew of RNLB Matthew Simpson stand alongside the lifeboat, at the lifeboat station at Spittal. © Berwick Record Office – BRO 2001

 

The vessel in distress turned out to be the Swedish schooner Ruth, under the command of  skipper Gustav A. Nelsen, and a crew of other four. She belongs to Holmstead, and is 87 tons register. She left on her voyage on Wednesday 16th February, with a cargo of pit props for the  Tyne, encountering very bad weather on the voyage. So violent was the storm that the little craft anchored for two days in Elsinore Roads. On venturing out she was severely buffeted in the North Sea, and hove to on Saturday night to await day break so as to make land. At 10 a.m. on Sunday morning she found herself abreast of Berwick ten miles out. She was then on a lea shore, and in bad weather. The crew decided to make for Berwick, as the steering gear had been damaged. In attempting to take the river the vessel was driven into the back of Spittal point where she stranded. The heavy ground swell continued to break over the vessel and it was in such circumstances that the lifeboat crew affected the rescue. The skilful manner in which the lifeboat was taken through the breakers to the lea of the vessel, and the crew removed one after another was done with judgement and skill. The members of the crew took most of their personal effects with them in kit bags. The short homeward journey was also admirably taken, the lifeboat’s head being held well up to the breakers. Once these were passed and the river entered the remainder of the journey was easily undertaken. As the lifeboat glided up the estuary the crew received a well-merited cheer from the large crowds lining both sides of the river. On landing the crew were taken in charge of by the Swedish Consul (Mr A. Logan), and accommodated in the Hen and Chickens Hotel. On Monday the crew had to register at the Police Station under the Aliens’ Order. The vessel was some five years old, and was not originally intended for this trade, but owing to the absence of transport due to the war her services were requished. She commenced to break up in the course of the evening with the incoming tide and quantities of the cargo floating ashore were salved by Spittal fishermen. Dr C. l. Fraser, V.D., hon. Secretary of the Berwick Lifeboat Committee; and Mr Toohey, Collector of Customs, were in attendance when the crew landed at the Lifeboat House.

 

LOCAL NEWS

 

Record Salmon Catch by a Berwick Gentleman – The many friends of Mr Thomas Davison, second officer, Customs and Excise, Berwick, will be pleased to learn of his having caught a record large salmon. Mr Davison is presently on holiday, and, fishing on Friday last at Major Scott’s water at Grandtully on Tay, near Aberfeldy, he hooked and landed a splendid clean run salmon after two hours play, weighing 47 ½ lbs. Its length was 50 inches and girth 28 inches. It is believed to be the largest salmon which has been caught by rod and line in the Tay for a number of years, constituting a record for this part of the river, the nearest approach being a fish of 44 lbs caught three years ago. In a letter to a Berwick friend Mr Davison stated that his left arm was still sore with the severe strain.

Sunday last was the anniversary of laying of the foundation stone of Berwick Pier, on Feb. 27th 1810. It was a red-letter day in the old Border town. The different lodges of Freemasons from the neighbouring towns, together with that of Berwick, assembled in the Town hall, along with the magistrates, Commissioners, and townspeople, and walked thence in procession to the church, where a service was held. Afterwards they set forth, attended by a band and a detachment of the Forfarshire Militia, then quartered in the town, and after the stone was laid a royal salute was fired from the cannon on the ramparts and the ships in the harbour.

Photograph of Berwick Pier (in the background), taken from the cliffs at Spittal. © Stanley Howe - Creative Commons Attribution-Share Alike 2.0 Generic license.
Photograph of Berwick Pier (in the background), taken from the cliffs at Spittal. © Stanley Howe – Creative Commons Attribution-Share Alike 2.0 Generic license.

 

Extraordinary Incident in a Tweedmouth Church – An extraordinary incident occurred on Sunday afternoon in the Scotch Church, Tweedmouth, at the close of some pathetic remarks the minister (the Rev. Mr Bryson) had made on Belgium and its refugees. A prominent member rose in his seat and shouted – “Are we downhearted? No!” He gave great emphasis to the last word, and wound up by a hearty clap of his hands. It is needless to say the unusual incident came as a great surprise to the minister as well as the congregation, many of whom could not suppress a smile. The minister was evidently considerably perturbed at the outburst, but took no notice of it.

 

PIGEON SHOOT AT WOOLER

 

The pigeon shoot, open to all England, inaugurated by Mr A. D. Morton of the Red Lion Hotel Wooler, last year was such a success that he decided to continue it as an annual event. Favoured with fine weather, there was a large gathering and considerable interest was taken in the shooting, which was good, and speculation was brisk. As an extra inducement Mr Morton, in addition to guaranteeing £20 for a Handicap, gave a handsome silver cup to be won outright. Shooters responded in great force, and the proceedings were an unqualified success. Mr J Hall was handicapper; and H. Gibson acted as trapper. The birds were supplied by Mr G. Gallon, Wooler; and proved to be strong on the wing. A tent was erected on the ground where soup and light refreshments were provided by Mr Morton. After the shooting a considerable number sat down in the Red Lion Hotel, when a sociable evening was spent. Shooting commenced with a sweep stake but the handicap was the great attraction, and it resulted in a division of eight, but three of these had two lots. The cup was won outright by Mr. J. Sisterton, and his victory was a very popular one. The shoot took place in a field on Wooler Bridgend Farm.

By UK Government - http://madefrom.com/history/world-war-one/animals-war/, Public Domain, https://commons.wikimedia.org/w/index.php?curid=37903390

During the First and Second World War, carrier pigeons were used to transport messages back to their home coop behind the lines. When they landed, wires in the coop would sound a bell or buzzer and a soldier of the Signal Corps would know a message had arrived. He would go to the coop, remove the message from the canister, and send it to its destination by telegraph, field phone, or personal messenger.

This Week in World War One, 18 February 1916

Berwick Advertiser title 1915

 

BERWICK ADVERTISER, 18 FEBRUARY 1916

 

A BLESSING FOR BERWICK-UPON-TWEED

 

Mr Winston, The Eyesight Specialist, has been persuaded to remain another week until Saturday, 26th February.

In consequence of numerous applications from those whom he was unable to attend to during the last five days of his sojourn in Berwick, Mr Winston has decided to remain another week with us, and give those who have not yet had the opportunity of interviewing him the advantage of his free advice.

Retinoscopy at the School Travelling Ophthalmic Clinic, Australia. Dated 1st January, 1914. © State Records New South Wales, Creative Commons Attribution 2.0 Generic license.
Retinoscopy at the School Travelling Ophthalmic Clinic, Australia. Dated 1st January, 1914. © State Records New South Wales, Creative Commons Attribution 2.0 Generic license.

 

NOT AN OCULIST

It must be distinctly understood that Mr Winston does not pose as an oculist, that, is, according to the dictionary, “once skilled in diseases of the eyes,” but he claims to be, and is justified in doing so, the most expert specialist Optometrist or Optician in England. He has tested the eyesight of no fewer that a hundred thousand people in London alone during the past five years, and has fitted glasses to sixty thousand of them in his store, 72 Regent Street. The chemist is not an optician, neither is the doctor, nor the oculist even. Their education and experience have taught them the nature and use of drugs with regard to ailments, but for impaired vision the scientific optician is the man.

WOMEN WORKERS

Mr Winston has found during the past week that the strenuous work the war has thrown upon women has considerably affected their eyes – probably previously weak- and has produced in numerous cases those terrible headaches from which so many women suffer. He has in the majority of cases recommended a cheap pair of lenses to use when they are at work, but which they need not use and – as they think – disfigure themselves afterwards. Make the most of the opportunity of seeing Mr Winston, as he will not be able to stop in BERWICK ANY LONGER THAN FEB. 26th inclusive.

Mr Winston can now be seen by anyone from 10 to 1 or 2 to 7.30, at the CORN EXCHANGE, BERWICK-ON-TWEED, and they can obtain advice perfectly free of any charge. So do not neglect an opportunity which may never occur again. Special appointments can be arranged by post. N.B.- A written guarantee with all work for ten years.

 

BERWICK PETTY SESSIONS

 

USING THE ROOM OWING TO THE RATS

Elizabeth Gleig, Berwick, married, was charged with allowing the chimney of her house in East Street to be on fire on Thursday, 10th inst.

Police Constable Watt stated that the chimney was very dirty and clouds of smoke issued. He could see these from the top of Hide Hill. It burned for a quarter of an hour. On proceeding to the house he found it was the room chimney which had caught fire, and a young boy had been using an old tray to create a draught. The defendant told him that the chimney had not been swept for two years, and that the fire was not often kindled.

The defendant stated that since her husband joined the army she had using the room, as the kitchen was infested with rats. She had been two years in the house, and as she never used the room until recently the chimney had not been swept.

She was fined 2s 6d.

 

LOCAL NEWS

Local Fancier’s Important win – Showing at Crufts Great International Dog Show, held in the Royal Agricultural Hall, London, February 9th, 10th, and 11th, Mr David Black, Berwick, successfully brought out a smart home-bred bull dog puppy, and won second prize Dog Puppies (14 entries), third prize Junior Dogs, and v.h.c. Maiden Dogs (18 entries). Crufts is acknowledged to be the greatest dog show held throughout the year, and some idea may be gathered from the fact that the total entries reached the enormous number of 3,235. It is interesting to note that this show was honoured with double Royal patronage, both the King and Queen being first prize winners with their exhibits.

Irish Woolfhound 'Felixstowe Regan,' who was the winner of the Dog CC at Crufts,in 1916.
Irish Woolfhound ‘Felixstowe Regan,’ who was the winner of the Dog CC at Crufts,in 1916.

 

Engine Derailed on Border Bridge – On Wednesday morning a North British goods engine went off the rails as it was proceeding from Tweedmouth to Berwick. The engine had just entered on the second arch of the Royal Border Bridge when it became derailed, the result being that it blocked both lines. The 7.45 train from Edinburgh was delayed half an hour at Berwick ere [sic] one of the lines was cleared. The traffic had to be conducted on a single line all forenoon, and a break-down gang from Tweedmouth were busily engaged with a crane replacing the engine on the metals. The cause of the accident is unknown, and fortunately no one was injured.

Royal Border Bridge ealry 1990s. © Berwick Record Office - BRO 515 377
Royal Border Bridge early 1900s. © Berwick Record Office – BRO 515 377

 

THE PLAYHOUSE

 

Average houses have been present during the past week and have greatly appreciated the programme provided. For the coming week the management have arranged a bill of exceptional merit. “The Counterfeiter” a new and powerful Sexton Blake drama will be screened on Monday, Tuesday, and Wednesday, and being full of exciting incidents and movements from start to finish, it should indeed prove a popular choice. The latter part of the week will provide a film of no mean order entitled “Every Woman Should Know.” The picture is a revelation of highly skilled acting, and being essentially a morality play, should these times, with all their disturbing element, create quite a sensation. In it, woman descends into the lowest depths, following the lure of vanity, flattery, vice and evil, only at the last moment to turn aside from the path of sin and embrace the spirit of God, which has ever followed her. This week’s vaudeville performance stars the “original Pimple,” formerly of “Tom White’s Arabs” fame. Patrons would be well advised to see this screaming turn.