People behind the Berwick Archives (Twixt Thistle and Rose)

I’m Teresa Maley, Cataloguing Archivist for the Twixt Thistle and Rose project. I’ll be working in Berwick over the next year, primarily, to create an electronic catalogue of the Borough records. My first job, back in 1981, was with the Northumberland Record Office. In those days the Record Office sent an archivist to Berwick once a week to open the Borough Archives to the public. That was my first encounter with these records and the people who used them.

Day one on the project

MANAGING THE RECORDS

Linda Bankier – who is also an Archivist by profession – leads the Berwick Record Office team and has worked here since the 1980’s. The Record Office is based in the Library building in Walkergate. Largely through her efforts, the service has grown from a minimal presence to a full time Record Office for Berwick and North Northumberland. The collections have grown too. Linda is assisted, for part of the week, by Carole Pringle and Martha Andrews. The team prepare and run the busy search room on Wednesdays and Thursdays throughout the year as well as delivering a full programme of events and outreach activities.

Researchers and Volunteers in the Archives

Activities include working with local schools, delivering talks to a variety of groups in the area, taking part in Heritage Open Days and other events and festivals in Berwick and North Northumberland. The Berwick Record Office is part of Northumberland Archives at Woodhorn so Linda and the team are also involved in projects organised further afield.

VOLUNTEERS, FRIENDS AND RESEARCHERS

The team has supported a number of local and national history projects that have revealed the richness and variety of the Berwick records – such as Peregrini, Berwick 900, Flodden 1513, Waite and Sea and and From Cholera to Comic. Many of the participants in those projects were keen to volunteer on subsequent projects or support the general work of the Berwick Record Office by transcribing, cataloguing or indexing records.

Over the last couple of weeks I have been meeting volunteers and have been impressed by the skill and dedication they bring to the tasks they undertake. Almost everyone seems to have had some experience of carrying out research before they volunteered – be it genealogical or historical. However, they are given training in palaeography and other aspects of archival practice by Linda to help them to read the records, understand and conserve them.  

A list of work undertaken by volunteers would be very long so here is a flavour of what they do:

Indexing local newspapers extracting references to: nineteenth century Coroners reports (to fill gaps in the record series), Ships in and out of Berwick and their cargoes from the early 1800’s, Visitors to the seaside resort of Spittal in the nineteenth and twentieth centuries – recording it’s changing character over those years and reports about the lives of local soldiers on home leave during World War I

Indexing and transcribing Board of Guardians records for Berwick, Glendale and Belford – opening up records about poverty and public health

Summarizing, indexing and typing up the Guild correspondence, enrolment books and minutes so that the early history, fabric and governance of the Town is better known

Creating a searchable database of Freeman’s Admissions as part of the Berwick Families element of the Berwick 900 project

Indexing, transcribing and cataloguing the records of the Quarter and Petty Sessions – a mine of information for social historians

Creating a database of the Town Council Planning registers – full of details about major and minor building works – built or not built!

Conserving and cataloguing the music cards of the Kings Own Scottish Borderers Band – providing an insight into popular and military musical taste in the twentieth century

Cataloguing and conserving the Berwick Photo Centre archive – a huge task but unlocking a wonderful resource for anyone interested in a visual record of Berwick, North Northumberland and the Scottish Borders from the 1950’s

A history, in it’s many guises, of the Berwick Corn Exchange

and, more recently, a database created from the card index of Holy Island residents compiled by Professor Sheddick which was a part of the Peregrini project.

Peregrini logo

I was interested to hear the reasons why people volunteer – one person wants to keep up their touch-typing skills now they have retired, another told me it was the joy of handling original documents and others described the thrill of the chase when following a single story through several sources. I also met several people who have carried out their own research – long term projects such as the history of the salmon fisheries on the Tweed or studies of individual buildings and people of the area.

Some of the work the volunteers have done is destined to be included in the new catalogue as it is within the scope of the project and, personally, I’m very pleased that my task will be much easier with such knowledgeable and friendly people on hand!

RECORD KEEPERS OF OLD

Berwick is particularly lucky to have a full and almost unbroken series of records from the sixteenth century onward. It is clear that, from earliest times, protection of their records was of high importance to the Guild and Town. I have started to look at the some of the earliest Guild Books (more about them next time) and was heartened, as an archivist, to see such a robust record keeping system documented, monitored and practiced. When a Head Guild met, the clerk noted down first those present but the next item of business was usually a list of charters and other writings of the town that were securely held in the “Town Chist”. The clerk recorded when a document was removed (the reason why and to whom given) and when it was put back.

A sixteenth century security measure

This prompted me to think about another group of people that should be mentioned here and who are relevant to this project – those writers and keepers of the records that set a precedent for the custodians of today.

The series of records Berwick has inherited would not be so complete had the Guild been less vigilant in the protection of its rights. From earliest times, the Guild knew that the key to a solid defence of those rights was the existence of authentic, written records and so ensured they protected and were in possession of their archives at all times.

However, the clerks who penned the town records must have tired of copying sometimes and this week, as if to remind me they shouldn’t be forgotten, I came across some of their less formal writings and doodles.

“Vox audita perit, sed Litera scripta manet”

I was also intrigued by this little pencil sketch

Marginalia in Draft Guild Book 1784-1793 (B2/8)

It reminded me of the sign manual that Scottish notaries were obliged to place on the instruments they wrote as one part of authenticating the document. The sign manual was a pen and ink seal unique to them. Alternatively, the doodle has the look of a coat of arms or it might just have been added later by someone reading rather than writing the records.

If you know what it is please get in touch!

Twixt Thistle and Rose Project

Cover of a guide to Berwick upon Tweed featuring an embossed rose and thistle and the text Twixt Rose and Thistle

RE-CATALOGUING THE BERWICK-UPON-TWEED BOROUGH ARCHIVES

Twixt Thistle and Rose is an Archives Revealed funded Project to re-catalogue the Borough Archives with additional deposited material. The National Archives in partnership with the Pilgrim Trust has started a programme of awarding cataloguing grants through the Archives Revealed scheme and this project was one of only 9 chosen from over 80 applications. This is a new initiative so Berwick is one of the first beneficiaries.

The project relates to the records of the administrative or governing bodies of the town that are held at the Berwick Record Office –  part of Northumberland Archives. With the exception of the Charters, these date from the early sixteenth century up to 1974 when local government re-organisation led to the creation of a larger District Council.

Extract from Charter of Mary I, 25 April 1554 (Ref: BA/A6)

In the late 1970’s the District Council, with assistance from the Northumberland Record Office, organised and listed the borough records and created the Handlist of the Archives of the Borough of Berwick-upon-Tweed that is still used today to access the collection. It has been much amended, re-organised and expanded over the last forty years.

Title page of the 1978 catalogue of Berwick Archives

PROJECT AIMS

Berwick’s records have been very well used over the years but until now the handlist and supplementary lists have not been available online.  The main aim of the project is to provide an electronic catalogue that will bring all the finding aids together and encourage as diverse as possible use of the records in future.  The new catalogue will include all previous catalogue and location references so past researchers can be assured they will be able to match any references they have to the new ones. The Berwick Record Office has benefited from a very dedicated group of volunteers who transcribe and index the records under guidance of the Berwick Archivist. They research and link this information to other source material where possible. So, the task of creating purposeful content for the electronic catalogue is already well established.

Berwick is a Border town and was at times during the mediaeval period a Royal Burgh of Scotland – one of the Court of Four Burghs along with Edinburgh, Roxburgh and Stirling. Ownership of Berwick passed back and forth until it was finally ceded to England in 1482 where it has remained ever since. As part of the project we will be looking, in the sixteenth century records in particular, for any vestiges of that Scottish heritage in the style of record keeping.

Extract from rules for the Garrison and Town of Berwick 1560-1577 (Ref: BA/B7/8)

WHO IS INVOLVED WITH THE PROJECT?

The Berwick Archivist is managing the project and has appointed a Cataloguing Archivist to work exclusively on the project for one year from 7th January 2019. A key task will be to look for opportunities for existing and new volunteers to become involved in the re-cataloguing project. There will be more about this aspect of the project in later posts. Volunteers will receive training and the Berwick-upon-Tweed Guild of Freeman and Friends of Berwick & District Museum and Archives have kindly agreed to provide funding for volunteer and outreach activities.

The project has a Steering Group that includes representatives from The Berwick-upon-Tweed Guild of Freemen, The Friends of Berwick & District Museum and Archives, Northumberland Archives and Northumberland County Council. The Chair is a representative of the Berwick Civic Society. The group meets bi-monthly to receive reports from the project archivist, agree key steps and monitor progress.

GETTING STARTED

The first task is to agree the classes of information that will form the structure of the catalogue. It must meet cataloguing standards and make searching meaningful and easy for anyone who is interested in the fascinating history of Berwick.

The Handlist with it’s many sections is the starting point …

When the classification is agreed by the Steering Group in February it will be all hands to the deck cataloguing, conserving and, with any luck, uncovering the occasional hidden gem!

This is our first post and we hope that it explains what we aim to achieve. Look out for further posts on our project and the hidden gems we uncover.

Thrown Overboard!

Aircraft in difficulties often jettison fuel before making emergency landings. A practice that is less well known is that the master of a ship in trouble may throw overboard cargo and even parts of the ship if he considers it necessary for the safety of the ship and those sailing on her. At the end of the voyage, however, those who shipped the lost cargo would be left seriously out of pocket, were it not for a long-established practice called ‘General Average’. This provides for the losses on the voyage to be shared between the ship owners and all the shippers, the compensation payable taking into account the value of the ship and all the cargo.

In November 1880 the Steam Ship ‘Roman’ set off from Southampton bound for Cape Town and encountered severe storms, especially off the Bay of Biscay. 2438 items of cargo were jettisoned, all of them cases or boxes of ammunition.  A Statement of General Average for the Voyage has recently been found amongst the T.J. Armstrong Collection at Northumberland Archives (NRO 309/S/2/2). It contains a graphic description of the voyage abstracted from the ship’s log, an account of the losses and provides a snapshot of some of the items being shipped to the Colonies at the time.

The Steam Ship ‘Roman was owned by the Union Steamship Company Ltd. who held the Royal Mail Contract between the United Kingdom and South Africa. As built in Deptford in 1863 she had an iron hull 276 feet long, and was of gross tonnage 1282.  She had two masts rigged for sail, and single screw giving her a maximum speed of 9 knots. There was accommodation for 60 First Class and 60 Second Class passengers. On her maiden voyage she set a new record of 30 days and 20 hours southbound to Cape Town. In 1870 she was lengthened and re-engined to increase her maximum speed to 11 knots.

More information on the ship and the shipping company can be found at www.theshipslist.com  The following statement has been copied from the original with minor editing to improve clarity. There is no mention in the document of passengers, but it must have been a terrifying experience for them.

Statement of General Average

By the Roman S.S., Captain Edward John Griffin

From Southampton bound to Cape Town.

12th November 1880 at 7pm  Proceeded from Southampton with a fresh head wind from W.S.W the weather shortly after becoming hazy. Midnight the wind was increasing and the weather became overcast.

13th about 1am. Vessel shipped a large quantity of water forward.  About 5am arrived and anchored off Plymouth. The wind increased to a gale during the day and continued so until the

15th when at about 2 am proceeded towards Madeira with a Westerly breeze and heavy swell. At 10am the breeze had increased to a hard gale with a high sea which caused Vessel to ship much water over all. This continued until 6pm. when the weather moderated and the sea subsided though later there was a heavy S.W. swell at times. At 10pm the wind and sea began again with furious squalls which caused Vessel to ship much water.

16th.This strong gale continued throughout the night and following morning causing vessel to labour and pitch heavily and continuously ship large quantities of water and at 10am there was a hard gale blowing with high mountainous sea Vessel taking in immense seas. At 11am it was found necessary for general safety to jettison some cargo (consisting of cases containing cartridges) from forward in order to lighten the vessel and 706 large boxes and 292 small boxes were thrown over-board from between decks forward through the fore saloon companion, this high sea and strong gale continued until 2pm when the gale began to moderate. At 8pm the gale again increased with a heavy Westerly swell which caused Vessel to roll heavily and ship much water fore and aft. At 8.15pm a heavy sea struck the starboard lifeboat and carried away the Spar. At 11pm the pin to the goose neck of the topsail boom snapped off and the sail (which was set) had to be taken in and the boom secured.

17th  The heavy gale and high sea continued until 3am when the wind and sea began to decrease, at 6am there was a moderate gale, vessel rolling heavily and taking on a great quantity of water.

18th At midnight the breeze increased. At 6am there was a strong increasing gale and mountainous seas which caused vessel to pitch and labour heavily and ship volumes of water over all. At 6.30 am it was found necessary to jettison some more of the cargo and remainder of the Cartridge cases forward were thrown overboard. At 7am the jettison of cases of cartridges from aft through the after companion was commenced and was finished at 3.15pm. 555 large cases and 554 small boxes being thrown over on this day, this was found to have eased the vessel considerably. The strong wind and high mountainous sea continued throughout the day and vessel laboured and pitched heavily taking in tremendous seas over all. The weather remained the same throughout the night.

19th At 3.30 am a heavy sea was shipped aft which smashed the horse box on main deck aft to atoms. At 7am the gale had increased to the strength of a hurricane causing vessel to be almost continuously enveloped in water. At 7.10am in Lat. 440 10’ N. and Long 110 42’ W. a heavy sea struck the vessel causing great damage, the crew at once commenced to secure the wreckage. At noon the wind and sea began to moderate. It was then found that the following damage had been sustained viz.:-

On the Port side forward the horse box stove in & the horse canted down, on the starboard side forward a horse box smashed and turned over, the horse lying on deck, the foresides of both Nos. 2 & 3 horse boxes stove in & useless and the covers gone, the Third Officer’s cabin completely gutted, the First Office’s cabin badly started, the Second Officer’s cabin also badly started, fore gangway after stanchion carried away. Ship’s barometer lost, rail across after part of forecastle bent double and fowl coops washed away, fowl coop in front of the deck house smashed. At about 2pm the vessel was turned and steered for Vigo such a course being deemed prudent for general safety. At 3pm the mail room was visited and found to be leaking badly the mails being quite wet as were also the packages in the parcel room. The wind and sea continued moderate throughout the night.

20th.  About 9.30am arrived at & anchored off Vigo & remained at anchor until 4pm on the…

 21st. (The crew and carpenter being employed in repairing the damage done) when the anchor was weighed [at 4pm] and they proceeded towards Madeira.

22nd.   At 4pm it blew a strong breeze with squalls of rain. At 12pm it was blowing hard with a high cross sea, vessel rolling and pitching and shipping much water.

23rd. It was blowing a fresh Northerly gale with squalls and a very heavy S.W. swell causing vessel to roll heavily and ship much water. At 10am the breeze freshened accompanied by a cross sea vessel rolling and pitching at times.- about this time the Engine telegraph was broken by the sea, vessel continued rolling until 8pm.

24th. The Carpenter repaired the Engine room telegraph, about 7.30 anchored vessel in Funchal Roads Madeira where she remained until the 25th.  at 1am when they proceeded.

11th December at 8pm there was a moderate gale blowing with a heavy head sea causing vessel to pitch violently and take in water over all.

14th. December Arrived and anchored in Table Bay

———————————–

Extract from letter of the Union Marine Insurance Company Limited dated London 4th May 1881:

“With reference to the number of cases thrown overboard from the ‘Roman’ I have to inform you that this was undoubtedly 2438, as although the log books shew 2437 we think there must have been a mistake in the tally”

————————————-

This vivid description of the voyage is followed by 3 lists:-

  1. Detailed accounts for the unscheduled call at Vigo where there were expenses for pilotage, clearance, boat hire and porterage, and documentation, including translation. There were also charges for telegrams to and from the Union Steamship Company in London and some legal expenses.
  2. A statement of the cargo jettisoned. All 2438 items jettisoned appear to have been wooden cases and boxes of cartridges shipped by the Crown Agents for the Colonies, containing in all some 1,060,000 cartridges for various small arms.
  3. A list of all the other Shippers and Consignees showing Port of Destination, Marks (sketched), Numbers, Number and description of packages, value and the proportion of the General Average and Outward Charges. There are 371 entries on the list representing 218 firms and individuals, many sending items to more than one consignee or destination. The ‘packages’ are variously  described as, bags, bales, barrels, bundles, cases, casks, coils, drums and  tanks, The contents of only a few are  given but they include: wearing apparel and books, show cards,  saddlers’ ware, truss samples, iron axles, wheels, ironmongery, 4 wagons, 20 cases of sardines,  210 cases of cheese, and several private shipments of cartridges. It is clear from the log of the voyage that horses and hens were being carried on deck. 6 horses, 1 mare and a filly are listed. There were also 5 bulls and 197 goats. These were all valuable animals.

In the final reconciliation the value of the jettisoned cargo plus charges, less a proportion of the General Average is given as £5408-9s-2d. The steamer was valued at £31,000 and the Cargo, including that jettisoned, at £ 70,478. After deductions the Steamer owners paid £1898 and the other cargo owners paid £ 3510-9s-2d. also making £5408-9s-2d.

Robert Armstrong, to whom an invoice and the whole document had been sent, had shipped 15 casks valued at £ 11 to a Mr. Hughes in Natal, his bill was for 14 shillings and 8 pence.

It should be noted that the whole of the General Average would have been calculated manually in pounds, shillings and pence.